Ontario HR compliance, without the paperwork
For HR teams, office managers and owners. Prodigy Suite works out what Ontario requires at your size, drafts the policies, gets them signed, trains your team, handles time off, and keeps the HR and health and safety records an inspector asks for.
Built for Ontario businesses with 5 to 250 people. Free for 7 days, then plans from $49 a month plus HST, billed annually. Or run the free audit.
Everything Ontario expects, in one place
Compliance isn’t one document. It’s knowing what applies, having the policies, getting them signed, training people, handling incidents, and proving it later.
Know exactly what applies
Answer a few questions about your headcount and work, and see every Ontario requirement that applies, with deadlines. When a rule changes that affects you, we email you.
Policies written for you
Drafts of the policies Ontario requires, written with your details and checked against the law. Review, edit and adopt them, and get one employee handbook in Word or PDF.
Drafts are a starting point: have an employment lawyer review them before you adopt.
A page for every employee
Each person signs policies and letters, takes training, keeps their certificates and asks for time off from their own page, on their phone. Reminders go out on their own.
Health and safety, handled
Log an incident and see what to report, to whom and by when. Run inspections from ready-made checklists or your own, and keep safety data sheets and committee records in one place.
One list of what’s due
Unsigned policies, expiring certificates, inspections, time-off requests and filing deadlines in one list, each with someone responsible, and a Monday email so nothing slips.
Built for teams and every site
Roles for HR, safety leads, managers and supervisors. Each location with its own committee, inspections and policies. Contractors cleared before they start.
Built so a busy owner can set it up in an afternoon
Every required policy, drafted and checked
Pick the policies, confirm a few details, and get drafts written for your business in about two minutes.
- Health and safety, violence, harassment, accessibility, disconnecting from work, electronic monitoring
- Each draft checked against the elements the law requires and Employment Standards minimums
- Adopt with your name; every version and change dated, as the law asks
- One combined handbook in Word or PDF
One list of everything that’s due
Open it on Monday and see what needs doing across HR, training, safety and filings, soonest first.
- Unsigned policies, expiring and missing certificates, inspections, committee meetings, time-off requests and filing deadlines
- Each area has someone responsible: your HR administrator, your safety lead, or you
- A Monday email to each person with what’s theirs; anything two weeks overdue goes to the owner too
- A monthly summary, and an email when an Ontario rule changes that affects you
Everyone signs, on their phone
Staff sign in to their own page with their email address. No passwords: we email them a link.
- Add your team from a spreadsheet with their email addresses, or put up a QR poster and let them sign themselves up
- One signature covers the whole handbook
- Their typed name, the email they signed in with, the time, the device and a fingerprint of the exact text, kept for every signature
- Reminders on day 3 and day 7; new hires get only what they haven’t signed
- Employees keep a copy of everything they signed
Training, ready to assign
Start from the free library or our built-in courses, or build your own.
- 48 free courses from the Government of Ontario, Ontario’s safety associations and other official sources
- 5 built-in courses taken on the employee’s page: WHMIS, worker and supervisor health and safety awareness, workplace violence and harassment, and accessible customer service
- Lessons, a quiz with an 80% pass mark, and a certificate with the score and a serial number. WHMIS renews every 12 months.
- Assign by location or job title, and new hires get it automatically
- A training matrix: everyone against the qualifications their job needs, with what’s missing or about to expire
- Proof of outside certificates, like Working at Heights: they upload a photo, you approve it, and we track the expiry
- Add your own courses with text, video, PDFs and slides, or turn a policy into a course with AI
Every employee gets their own page
They sign in with the email address you have for them. No password: we email them a link, and they stay signed in on that device.
- Their details: job, start date and time with you, and the phone and emergency contact they keep up to date
- Policies and letters to read and sign, with a copy of everything they’ve signed
- Training to take, and their certificates with the score, serial number and expiry date
- Time off: ask for vacation or other time off, and see what’s left
- Report a hazard or an incident, and find the safety data sheets
Time off, without the back-and-forth
Employees ask from their own page. You answer in one place, and they get an email either way.
- Approve or decline, with a note if you like
- See who’s off and when
- Vacation balances for everyone, starting from Ontario’s minimum: 2 weeks a year, 3 weeks after 5 years
- Sick, family responsibility and bereavement days counted against the 3, 3 and 2 days the Employment Standards Act gives
- Record time off yourself when someone calls in sick
When someone gets hurt, know what to do next
Log what happened, and Prodigy Suite works out what Ontario requires and by when.
- Reporting steps with deadlines: Ministry of Labour, WSIB Form 7, and your committee or representative
- Inspections from ready-made checklists for offices, kitchens, warehouses, construction sites and shops, or upload the checklist you already use from Excel or CSV; problems become tracked actions
- A safety data sheet register, and committee members and meeting minutes on record
- Each workplace on its own: a representative from 6 workers or a joint committee from 20, with its own inspections and meetings
- Employees can report a hazard or an incident from their phone
Contractors cleared before they start
Know whether a contractor, and each of their workers, can work on your site today.
- A current WSIB clearance certificate, insurance above your minimum, and the certificates each worker needs, like Working at Heights
- Your site orientation for each worker, repeated on the schedule you set
- A private link where the contractor uploads their documents and adds their workers; nothing counts until you approve it
- We email them 14 days before a document runs out, and it’s on your action list too
Every employee file in one place
From the offer letter to the last day, with the paperwork Ontario expects.
- A profile for each person: role, start date, pay and emergency contact
- Onboarding and offboarding checklists that tick themselves off as letters are signed and training is done
- Offer, warning and employment letters, and termination letters with notice, severance and final pay worked out under the Employment Standards Act
- Employees sign letters on their phone, and each one is filed on their record
Made for teams, and more than one site
Give each person the access their job needs, and see each location on its own.
- Roles for HR administrators, safety leads, location managers and supervisors; pay, HR records and letters stay with the owner, admins and HR
- Managers and supervisors see only their own locations
- Two-step sign-in, which the owner can require for everyone
- Policies for one site only, and sign-offs, training and incidents reported by location
Ask Prodigy: answers while you work
An assistant that knows Ontario’s requirements and the policy you have open.
- “Is this line required, or can I remove it?”, answered with the law it comes from
- Suggests the exact change, and you apply it with one click
- Help with every step of setting up
The inspector pack, ready any time
If a Ministry of Labour inspector or an investigator asks, print one document.
- Every requirement matched to your adopted policy
- Each version with its dates and fingerprint
- Every signature, training record, incident and inspection, with who, when and what
Support that fits how you work
HR managers and teams
Keep every policy current, get sign-offs, letters and training done without chasing people, answer time-off requests in one place, and have the inspector pack ready. More time for the people side of HR.
See people and letters →
Owners and office managers
Doing HR alongside everything else? Set up your compliance workspace in an afternoon, then let reminders, sign-offs and records look after themselves.
See plans →
Health and safety leads
Log incidents with Ontario’s reporting steps worked out, run inspections for each workplace, keep safety data sheets current, see every certificate in one training matrix, and clear contractors before they start.
See health and safety →Built for the businesses that keep Ontario running
Construction and trades
Incidents with Ontario’s reporting steps, site inspections, working-at-heights certificates in a training matrix, and subcontractors’ WSIB clearances on file.
OHSA · O. Reg. 297/13
Restaurants and hospitality
High turnover? New staff join with a QR code, sign the handbook and train on their phones. Kitchen inspections from a ready-made checklist.
Sign-up QR · training on phones
Retail
An accessible customer service policy and a built-in course, ready for every seasonal hire.
AODA
Offices and professional services
Disconnecting from work and electronic monitoring policies from 25 employees, and new-hire information before day one.
ESA Part VII.0.1 and XI.1
Clinics and health care
Workplace violence programs with clear reporting, and records of who was trained.
OHSA s. 32.0.1–32.0.5
Manufacturing and warehousing
A joint health and safety committee from 20 workers, inspections from your own checklists, safety data sheets, and equipment training with your own videos.
OHSA · WHMISWhat Ontario requires at your size
Choose your number of employees. The free audit adds what depends on your industry and how you hire.
Checked against ontario.ca guidance, October 2026. A summary only: the full guide has what each one must include, and the law and government source for every item.
Straight answers, with the law to back them
Every finding cited
Each requirement names the Act and section and links to the government page it comes from.
Records that hold up
Who signed and the email they signed in with, when, on what device, and a fingerprint of the exact text. Every policy version kept.
Canadian data
Your company data and files are stored in Toronto. Our AI provider doesn’t train on what you send it.
Honest about its limits
We’re not a law firm. We tell you when something needs an employment lawyer.
Start with what’s free
Check your handbook
See what applies at your size, then upload your handbook for a report of what’s missing.
The demoLook around a sample cafe
Maple Street Cafe, set up with its policies, sign-offs, training, time off, safety and HR records. Nothing you do is saved.
The employee’s viewSee Nina’s page
What Nina Park, a new line cook at the cafe, sees on her phone: what to sign, her training and certificates, and her time off.
AODA report helperPrepare your 2026 accessibility report
The questions the government portal asks at your size, what each “yes” requires, and what to have ready. Due December 31.
Severance pay calculatorWork out notice and severance
Ontario Employment Standards notice, termination pay, severance pay and vacation pay, with when each is due.
Job posting checkerCheck a job ad against the 2026 rules
Pay range, AI disclosure, whether the job is open now, and no Canadian experience requirement, for employers with 25 or more employees.
Find your gaps before an inspector does
See what Ontario requires at your size in a minute with the free audit, or try everything free for 7 days. Plans from $49 a month plus HST, billed annually.